DigiNole Copyright & Legal Agreements

About DigiNole: FSU’s Research Repository

The Research Repository (“DigiNole”) is a service of Florida State University (“FSU”) Libraries dedicated to preserving and providing open access to the scholarly research and creative work of the University. FSU Libraries works with members of the FSU community to curate, archive, and provide access to a diverse range of materials related to the missions of scholarship, research, and education at FSU. DigiNole showcases the work of individuals, departments, colleges, research centers, and other communities of researchers on campus. Archiving content in DigiNole is free and permitted by many publishers.

Content Guidelines

Currently, DigiNole is optimized to archive peer-reviewed, published journal articles (usually pre- and post-prints), other forms of peer-reviewed scholarship (conference posters and papers), and theses and dissertations. DigiNole can also be used to archive:

  • Data sets
  • Downloadable audio/video
  • Presentation slides
  • Teaching materials
  • Technical reports
  • Video recordings
  • Working papers

Publications included in DigiNole are typically the original work of FSU faculty, staff, or students. Any department, center, individual faculty member, staff member or student associated with FSU may archive content in DigiNole, provided that the content is of a scholarly nature and the policies listed on this page are followed. DigiNole is a full-text archiving platform and does not publish bibliographic citations or abstracts without their associated works.

Copyright & Legal Agreements

The copyright for any work disseminated by DigiNole is retained by the copyright holder, not by FSU.

Previously Published Works

Articles Covered by the FSU Faculty Open Access Policy

FSU’s Faculty Senate adopted an Open Access (OA) Policy on February 17, 2016, asserting the right of all FSU faculty to make their scholarly articles available in DigiNole. Thanks to this policy, FSU authors may post the "author's version post peer-review" of their scholarly articles in DigiNole as long as:

  • the author was an FSU employee when the article was written;
  • the author has not obtained a waiver of the policy for that article; and
  • the publication agreement for the article was signed after the policy became effective.

For more information about the OA Policy, see the policy statement and press release.

Other Previously Published Works

If you are interested in posting a previously published work in DigiNole that is not covered by the FSU Faculty OA Policy (such as an article published before the policy was adopted, a book-length work, or other writing that is not a “scholarly article”), please bear in mind that your publisher’s policy may or may not allow it. While most journal publishers allow posting on a non-profit site associated with the author's institution or on his or her homepage even in the absence of rights reserved by an institutional open access policy, some do not.

To determine whether you can post works not covered by the FSU Faculty OA Policy, you will need to review the language of the contract you signed to see what rights you retained. If you are still unsure, the SHERPA/RoMEO (Publisher Copyright Policies & Self-Archiving) website is a resource for determining the postprint and preprint policies of a wide range of publishers and journals. Be aware that FSU has not verified the information on this site, although you are welcome to contact FSU Libraries for assistance with interpreting the information. You may also wish to contact your publisher directly if you have questions.

Publisher's vs. Author's Version

Most publishers who allow postprint publication of articles require that you post the “author's final version.” This term refers to the author's final, accepted manuscript after peer-review but before the publisher's copy-editing and typesetting. This will also generally be the appropriate version to deposit for articles covered by FSU’s Faculty OA Policy.

In some instances, publishers do allow postprint publication of the “publisher's version,” which is the final, published version of the article after copy editing and typesetting and branded with the journal's name and/or logo. You should be able to find information about which version you are allowed to post in your publication agreement, on your publisher's website, or by contacting the publisher directly. FSU Libraries staff are available to assist you with this process.

Multiple Authors

Many of the previously published works and working papers submitted to DigiNole are written by multiple authors. In such cases, at least one author must be affiliated with FSU.

Warranty of Rights

By submitting a work to DigiNole, the author warrants that he or she holds the copyright to the work or has sufficient authority to grant license to the work. Copyright holders retain the copyright to works made available in DigiNole and may re-publish or reproduce the work as they wish.

Legal Agreements

Users submitting works to be made available in DigiNole must be willing to grant FSU the right to preserve and distribute their work electronically, as described in the DigiNole Author Agreement found at: http://diginole.lib.fsu.edu/repository/author-agreement. All work must be published in the context of the department, school, or research center with which it is associated.

Reuse of Content Found on DigiNole

Content creators license content to FSU so that FSU Libraries may display it in DigiNole. FSU is not, however, the copyright holder of this content, and our licensing agreement with content creators does not permit us to grant further license(s) to content that appears in DigiNole.

Copyright for most content in DigiNole is retained by the author/creator or original publisher. You are welcome to contact creators or original publishers to request permission to reuse their content. While FSU Libraries is not able to provide assistance in locating contact information for authors, campus directories at the author's home institution are often a good place to start your search.

Finally, you may also want to consider whether your use of the content qualifies as Fair Use under US copyright law. Stanford University, University of Minnesota, and University of Texas have resources which may help you to better understand whether your proposed use qualifies as Fair Use.

Notice and Takedown Policy

DigiNole is a digital archive and the intention is that deposited content should not be removed. In the event of a complaint, acceptable reasons for withdrawal include:

  • Proven copyright violation or plagiarism
  • Legal requirements
  • National security
  • Falsified research

If you wish to issue a complaint regarding items available in DigiNole, please include the following information in your notice:

  • Your contact details
  • Bibliographic details for the item, including a URL
  • An outline of the nature of the complaint

The complaint must be sent to lib-support@fsu.edu.

On receipt of a complaint the DigiNole team will:

  • Make an initial judgement of the validity of the complaint
  • Withdraw the item in question from public view
  • Return an acknowledgement in writing that the complaint has been received
  • The complaint will then be reviewed by the DigiNole team together with the DigiNole managing bodies and if necessary the University's Office of General Counsel
  • If the grounds of the complaint are considered plausible, the material will be permanently withdrawn from DigiNole. Once a work has been deposited in DigiNole and subsequently removed, metadata to the deposited content will always remain to avoid loss of historical record together with a note explaining the reasons for withdrawal

Contact & More Information

To learn more about contributing to DigiNole or open access scholarship, contact Devin Soper, Scholarly Communications Librarian, at dsoper@fsu.edu.

FSU Libraries’ Academic Publishing guide offers extensive information for faculty and researchers about open access, authors' rights, copyright and the uses and utility of DigiNole.