DigiNole Copyright & Legal Agreements

DigiNole, Florida State University's digital repository, provides online access to thousands of unique and historical materials, as well as the products of original research by the FSU community. The content in DigiNole is curated by the following two services of FSU Libraries:

  • The Digital Library is an access portal to rare and unique materials held by University Libraries’ Special Collections and Archives and other FSU community members. New content is regularly added to the Digital Library’s collections.
  • The Research Repository is a hub for posting and sharing original scholarship and other research outputs created by the FSU community, including publications, data sets, presentations, and conference posters.

FSU Research Repository

The Research Repository is a service of FSU Libraries dedicated to preserving and providing open access to the scholarly research and creative work of the University. FSU Libraries works with members of the FSU community to curate, archive, and provide access to a diverse range of materials related to the missions of scholarship, research, and education at FSU. The Research Repository showcases the work of individuals, departments, colleges, research centers, and other communities of researchers on campus. Archiving content in the Research Repository is free and permitted by many publishers.

Content Guidelines

Currently, the Research Repository is optimized to archive peer-reviewed, published journal articles (usually pre- and post-prints), other forms of peer-reviewed scholarship (conference posters and papers), and theses and dissertations. The Research Repository can also be used to archive:

  • Data sets
  • Downloadable audio/video
  • Presentation slides
  • Teaching materials
  • Technical reports
  • Video recordings
  • Working papers

Publications included in the Research Repository are typically the original work of FSU faculty, staff, or students. Any department, center, individual faculty member, staff member or student associated with FSU may archive content in the Research Repository, provided that the content is of a scholarly nature and the policies listed on this page are followed. The Research Repository is a full-text archiving platform and does not publish bibliographic citations or abstracts without their associated works.

Copyright and Legal Agreements for DigiNole: Research Repository

The copyright for any work disseminated by DigiNole is retained by the copyright holder, not by FSU.

Previously Published Works

Articles Covered by the FSU Faculty Senate Open Access Policy

FSU’s Faculty Senate adopted an Open Access (OA) Policy on February 17, 2016, asserting the right of all FSU faculty to make their scholarly articles available in the Research Repository. Thanks to this policy, FSU authors may post the "author's version post peer-review" of their scholarly articles in the Research Repository as long as:

  • the author was an FSU employee when the article was written;
  • the author has not obtained a waiver of the policy for that article; and
  • the publication agreement for the article was signed after the policy became effective.

For more information about the OA Policy, see the policy statement and press release.

Other Previously Published Works

If you are interested in posting a previously published work in the Research Repository that is not covered by the FSU Faculty OA Policy (such as an article published before the policy was adopted, a book-length work, or other writing that is not a “scholarly article”), please bear in mind that your publisher’s policy may or may not allow it. While most journal publishers allow posting on a non-profit site associated with the author's institution or on his or her homepage even in the absence of rights reserved by an institutional open access policy, some do not.

To determine whether you can post works not covered by the FSU Faculty OA Policy, you will need to review the language of the contract you signed to see what rights you retained. If you are still unsure, the SHERPA/RoMEO (Publisher Copyright Policies & Self-Archiving) website is a resource for determining the postprint and preprint policies of a wide range of publishers and journals. Be aware that FSU has not verified the information on this site, although you are welcome to contact FSU Libraries for assistance with interpreting the information. You may also wish to contact your publisher directly if you have questions.

Publisher's vs. Author's Version

Most publishers who allow postprint publication of articles require that you post the “author's final version.” This term refers to the author's final, accepted manuscript after peer-review but before the publisher's copy-editing and typesetting. This will also generally be the appropriate version to deposit for articles covered by FSU’s Faculty OA Policy.

In some instances, publishers do allow postprint publication of the “publisher's version,” which is the final, published version of the article after copy editing and typesetting and branded with the journal's name and/or logo. You should be able to find information about which version you are allowed to post in your publication agreement, on your publisher's website, or by contacting the publisher directly. FSU Libraries staff are available to assist you with this process.

Multiple Authors

Many of the previously published works and working papers submitted to the Research Repository are written by multiple authors. In such cases, at least one author must be affiliated with FSU.

Warranty of Rights

By submitting a work to the Research Repository, the author warrants that he or she holds the copyright to the work or has sufficient authority to grant license to the work. Copyright holders retain the copyright to works made available in the Research Repository and may re-publish or reproduce the work as they wish.

Legal Agreements

Users submitting works to be made available in the Research Repository must be willing to grant FSU the right to preserve and distribute their work electronically, as described in the DigiNole Author Agreement found at: http://diginole.lib.fsu.edu/repository/author-agreement. All work must be published in the context of the department, school, or research center with which it is associated.

FSU Digital Library

The Digital Library provides online access to thousands of unique manuscripts, photographs, pamphlets, rare books, historic maps and other materials from across the FSU campus libraries and beyond. Our goal is to support active learning and engagement by providing ample opportunities for discovery and scholarship. In order to achieve this goal, our digital library is constantly adding new resources.

Content Guidelines

Selecting content, whether digitized or born-digital, for the Digital Library is only one piece in the ongoing process of building digital collections. The development and management of digital collections also involves project planning and management; metadata creation and management; the development and use of systems to create, manage, deliver and preserve digital content; and the ongoing assessment of digital collections and services. The success of these activities hinge upon collaboration. The Digital Library works closely with other units in FSU Libraries to realize our goals, and collaborate with other units at the University and with external institutions and organizations as appropriate.

The Digital Library currently selects materials for inclusion based on the following factors:

  • Significance of material
  • Current and potential user needs
  • Relationship to other available digital collections, locally, statewide and nationally
  • Copyright status
  • Physical organization and description of materials
  • Funding

However, inclusion in the Digital Library may be decided on a project basis and any of the above factors may be navigated to make sure we’re making as much material as possible available to our users.

Copyright and Legal Agreements for DigiNole: Digital Library

Copyright statements are included with every item in the Digital Library to direct a user on the copyright status of an item and how to obtain more information about copyright or reproduction needs.

Reuse of Content Found on DigiNole

For material in the Research Repository, content creators license content to FSU so that FSU Libraries may display it in DigiNole. FSU is not, however, the copyright holder of this content, and our licensing agreement with content creators does not permit us to grant further license(s) to content that appears in DigiNole.

Copyright for most content in the Research Repository is retained by the author/creator or original publisher. You are welcome to contact creators or original publishers to request permission to reuse their content. While FSU Libraries is not able to provide assistance in locating contact information for authors, campus directories at the author's home institution are often a good place to start your search.

For materials in the Digital Library, much of the content is in the public domain OR copyright has been granted to FSU. Follow the copyright statement attached to each item in the Digital Library as to the types of reuse an object may be used for.

Finally, you may also want to consider whether your use of the content qualifies as Fair Use under US copyright law. Stanford University, University of Minnesota, and University of Texas have resources which may help you to better understand whether your proposed use qualifies as Fair Use.

Notice and Takedown Policy

DigiNole is a digital archive and the intention is that deposited content should not be removed. In the event of a complaint, acceptable reasons for withdrawal include:

  • Proven copyright violation or plagiarism
  • Legal requirements
  • National security
  • Falsified research

If you wish to issue a complaint regarding items available in DigiNole, please include the following information in your notice:

  • Your contact details
  • Bibliographic details for the item, including a URL
  • An outline of the nature of the complaint

The complaint must be sent to lib-support@fsu.edu.

On receipt of a complaint the DigiNole team will:

  • Make an initial judgement of the validity of the complaint
  • Withdraw the item in question from public view
  • Return an acknowledgement in writing that the complaint has been received
  • The complaint will then be reviewed by the DigiNole team together with the DigiNole managing bodies and if necessary the University's Office of General Counsel
  • If the grounds of the complaint are considered plausible, the material will be permanently withdrawn from DigiNole. Once a work has been deposited in DigiNole and subsequently removed, metadata to the deposited content will always remain to avoid loss of historical record together with a note explaining the reasons for withdrawal

Contact & More Information

To learn more about contributing to the Research Repository or open access scholarship, contact Devin Soper, Scholarly Communications Librarian, at dsoper@fsu.edu.

FSU Libraries’ Academic Publishing guide offers extensive information for faculty and researchers about open access, authors' rights, copyright and the uses and utility of the Research Repository.

To learn more about FSU Special Collections & Archives or the Digital Library in general, email lib-specialcollections@fsu.edu. More information about Special Collections and its holdings can be found at https://www.lib.fsu.edu/specialcollections/.